Conference Details for 2021 Vendors

2021 Conference Information

Thank you for being a vendor at our conference in Phoenix, AZ October 7 – 9, 2021.

About the Exhibit Hall

Breakfast, breaks and lunch each day are in the exhibit hall.  You must plan to have representative(s) in the exhibit hall during breakfast, breaks and lunch on Friday and Saturday. We will have a trailmap to encourage attendees to visit with our vendors, and someone will need to be at your booth to participate. The exhibit hall is open throughout the meeting however we only require that booths be staffed during the specified times.

The exhibit hall is located in the Arizona Grand Ballroom inside the Arizona Grand Resort & Spa in Phoenix.

Exhibit Hall Information:

Thursday, October 7 – Set-Up
1:00pm – 5:00pm Exhibit Hall Set-up & Registration

Friday, October 8
5:30am – 6:15am Exhibit Hall Set-Up & Registration
6:30am – 8:00am Breakfast
10:45am – 11:30am Morning Break
12:45pm – 2:15pm Lunch
3:15pm – 4:00pm Afternoon Break
4:15pm Exhibit Hall closes

Saturday, October 9
7:00 am – 8:00am Breakfast
10:00am – 10:45am Morning Break
12:00pm – 1:15pm Lunch
1:30pm begin exhibit breakdown
4:00pm all exhibit materials must be ready for shipping

 

Event Representatives (Booth Staff)

 NORM’s contacts were provided access to the Cvent Exhibitor Management Portal in early August. This is where all representatives must be registered.

To add representatives/booth staff, you have two options. You may register them yourself or you can email the link available in the portal to them. If you share the link, remember you only have a limited number of registrations based on your corporate member level, sponsorship or exhibitor status. For example, if you are allowed four representatives, you send the link to four people and they share with others, the first four that register will be all that are allowed to represent your organization.

The number of registrations available will be seen when you click “Registration Type – Vendor”.

To share the link with others:

  • Click find on-site staff
  • Click add staff
    • Select registration type – Vendor
    • Copy link
    • Send link to your representatives
      • remind them not to share this link with others

To add people yourself, please follow these steps:

  • Click find on-site staff
  • Click add staff
  • Click Use Event Site
    • Select registration type – vendor
    • Launch event site
    • Complete the registration form for each person.

 

 

If you have questions contact Tammy Bulger.

Shipping & Booth Supplies Information

NORM will be working with Heritage Exposition Services this year for trade show and shipping/receiving of your materials for the conference. For each 10X10 sponsor booth NORM will supply electricity and the items indicated on the letter emailed to NORM’s shipping and receiving contact. Please note that if you are a corporate member and have a 10X20 booth, you receive twice the information shared in the letter, and if you are a 10×30 booth, you will receive it three times.

Please watch for your welcome letter from Heritage Exposition Services.  In the letter you will find a link to our service manual for the 2021 annual conference.  Missy from Heritage Exposition Services will follow-up with you if you do not submit advance payment.

 

Exhibit Booth/Table Numbers

Exhibit table/booth numbers have been shared with NORM’s contact. They are necessary to order additional items for your booth and to ship items to the hotel.

 

AV Needs

NORM will provide basic wifi for all attendees. If you need more than basic wifi, use the attached form from hotel to order. 

If you are a corporate member or sponsor and need additional AV beyond electricity, use the attached form from Encore to order. (form to be uploaded mid-July)

Accommodation Information

Arizona Grand Resort & Spa
8000 Arizona Grand Pkwy
Phoenix, AZ 85044

An email containing the link to register for the conference and make your hotel reservations will be shared with NORM’s contact at each organization. NORM’s guestroom block closes on September 10, 2021. Please do not call the hotel and book rooms. The registration system will collect names of attendees as well as allow you to make hotel reservations.

  • As a speaker at the first ad hoc meeting of rheumatology practice managers gathered in a single small room at its infancy a decade ago, I’m amazed to see how NORM has blossomed into a high energy organization of depth and professional meetings with parallel break-out symposia between plenary sessions. NORM has truly come of age. This is where the “business” of rheumatology gets learned. The ”guildmanship” for rheumatology practice management is now strong.- Paul H. Caldron, DO, FACP, FACR, MBA, Arizona Arthritis and Rheumatology Associates
  • In a time of demanding changes in the management of medical practices in the US, NORM has been a lifesaver to the community of Rheumatology practices.  NORM has allowed our practice to stay ahead of the many demands of CMS and others payors and has ensured that our practice remains cognizant of new issues that arise in HIPPA compliance, human resources and medical billing to name a few. Sending our Practice Manager to NORM's conferences has been cost-effective and beneficial to our practice because she returns to our office with an abundance of information that otherwise would have taken months to compile. Every Rheumatology practice that wishes to stay on top of emerging issues in practice management should consider sending a member of their staff to NORM's conference.- Michael S. Rosen M.D., Chester County Rheumatology PC
  • Thanks to all those wonderful people in the NORM Network who respond to emails, offering their advice, experience, time, and support ... I haven't even been a member a full year yet and I am amazed at the dedication of everyone who responds to helping via emails and the NORM Organization itself! I have barely had a chance to explore the resources and I have yet to really dive into requests for help still I am silently learning so much and do occasionally offer what I can! Thank you all!- Cheryl Piambino, Kenneth E. Bresky, DO

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