Strategies to Make Your Staff Meetings More Effective

Regular staff meetings are an integral part of effective employee communication. They are a great opportunity to engage with employees and keep them motivated. However, we’ve all sat through bad meetings. A lot is said, but nothing gets accomplished and when executed poorly they can be a huge waste of everyone’s time. Fortunately, running effective meetings that engage your employees can be achieved. Incorporate these strategies so that your next meeting will empower your employees, inspire greater performance, and align your team to your medical practice goals.

Set clearly defined goals. 

Without a clear and defined agenda, team meetings can head down a proverbial black hole. To avoid this, set a well-outlined agenda for the meeting so that your employees know what to expect. Remember to keep time, stay on topic, and follow through with the agenda — don’t let all that pregame planning go to waste.

Break up the monotony.

Staff meetings have a reputation of being repetitive, pointless, and boring. Break that stereotype by making your staff meetings more exciting. When employees are not looking forward to a meeting, they are are less likely to be attentive. This is where rethinking different aspects can break up the monotony and help you design a more engaging meeting. Introduce new things to get your staff excited and keep them engaged. Try to start the meeting with a quick game, bring in snacks, invite a guest speaker, or take the meeting to a place other than the conference room. Whatever you do, keep it fresh.

Designate a leader.

Have a rotating system where everyone takes turns leading your meetings. This approach will keep things fresh and employees will appreciate meetings more. They also feel like they’re part of these meetings and in turn, be more invested.

Empower employees to participate.

One reason team members are not taking part in meetings is that they do not understand its purpose. The intention of staff meetings should be relevant and known to all staff. This will encourage them to participate in the discussions and be involved in the decision-making. Give everyone a chance to get involved in the discussion. If the team is encouraged to participate, they will be excited about the process.

Stay positive.

Begin staff meetings with something positive that brings everyone together and gets them into the right mindset for a productive session. When team members are feeling positive they will be more creative, more open, and more constructive. Start your meeting by recognizing an accomplishment, telling a funny story, or even celebrating an employee’s work anniversary.

Set a timer.

One of the biggest complaints about staff meetings is that they take up too much time. The fix to this is simple, set a timer. Once the timer goes off, the meeting has to be over.  Setting a strict time limit makes staff feel more comfortable as they know hours will not be wasted. It also creates a feeling of urgency, which will keep everyone on track and make the meeting more effective.

Clear communication is an important part of every business so staff meetings are a must. Consistent and effective staff meetings will have a positive impact on your practice if done correctly. If defined goals are set, and the vibe is high energy and positivity, your staff will be ready to do something meaningful. Use meetings wisely, and they can be a great business tool. Do you have any staff meeting strategies that work well for your team? If so, let us know on our Facebook page!

Posted by
  • As a speaker at the first ad hoc meeting of rheumatology practice managers gathered in a single small room at its infancy a decade ago, I’m amazed to see how NORM has blossomed into a high energy organization of depth and professional meetings with parallel break-out symposia between plenary sessions. NORM has truly come of age. This is where the “business” of rheumatology gets learned. The ”guildmanship” for rheumatology practice management is now strong.- Paul H. Caldron, DO, FACP, FACR, MBA, Arizona Arthritis and Rheumatology Associates
  • In a time of demanding changes in the management of medical practices in the US, NORM has been a lifesaver to the community of Rheumatology practices.  NORM has allowed our practice to stay ahead of the many demands of CMS and others payors and has ensured that our practice remains cognizant of new issues that arise in HIPPA compliance, human resources and medical billing to name a few. Sending our Practice Manager to NORM's conferences has been cost-effective and beneficial to our practice because she returns to our office with an abundance of information that otherwise would have taken months to compile. Every Rheumatology practice that wishes to stay on top of emerging issues in practice management should consider sending a member of their staff to NORM's conference.- Michael S. Rosen M.D., Chester County Rheumatology PC
  • Thanks to all those wonderful people in the NORM Network who respond to emails, offering their advice, experience, time, and support ... I haven't even been a member a full year yet and I am amazed at the dedication of everyone who responds to helping via emails and the NORM Organization itself! I have barely had a chance to explore the resources and I have yet to really dive into requests for help still I am silently learning so much and do occasionally offer what I can! Thank you all!- Cheryl Piambino, Kenneth E. Bresky, DO

What We Offer

We’re adding value to practices across the nation by creating a thriving community of rheumatology managers and physicians.

Membership Benefits

Become a Member

Annual Conference

Conference Registration